Extended Learning Program Coordinator
Company: Heart Math Tutoring
Location: Charlotte
Posted on: May 7, 2024
Job Description:
Job Type
Full-time
Description
About the Role: Extended Learning Program Coordinator
The Expanded Learning Program Coordinator role (Program Coordinator
II or "PC II") will manage HMT's established volunteer-delivered
intervention model and will now also meet with selected students
for additional sessions to clarify and review concepts taught in
class, explain processes, and apply foundational skills covered in
HMT's intervention to grade level work. Additional tutoring
session(s) supports math classroom-centered activities, and as
such, the emphasis and content of the tutoring sessions are closely
aligned with CMS curriculum standards/ and pacing guide.
The PC II facilitates the traditional program model, ensuring
high-quality tutoring sessions and a positive experience for
volunteers and school staff at the assigned site. The Program
Coordinator II assesses students and monitors instruction, in
addition to providing ongoing training and real-time coaching to
tutors. The coordinator is also Heart's liaison to the school,
streamlining communication to teachers and hosting the volunteers.
The coordinator will build and maintain relationships across
various stakeholders: with students, families, tutors, and school
staff.
Key Responsibilities:
- Oversee 50-75 students' growth in math skills and enthusiasm
for academics.
- Oversee HMT's volunteer-delivered intervention program,
managing 50-60 weekly volunteers during designated tutoring times.
This includes scheduling, training, coaching, and supporting
volunteer tutors as well as leveraging expertise in HMT's
intervention curriculum to provide consistent progress monitoring
during tutoring.
- Provide small group instruction supporting students' grade
level content 1x/week to selected Heart students or 3x/wk to
previously enrolled Heart students.
- Utilize a combination of Intervention Resources (Kathy
Richardson Developing Numbers Concepts and Bridges Interventions)
and grade-level content (OpenUp Resources K-5 and CMS district
resources).
- Oversee collection, organization, and reporting of student
academic and attendance data, reporting analyses back to teachers,
principals, families, and program manager.
- Regularly interface with teachers and classrooms by attending
monthly PLC meetings observing classrooms to connect and align
Heart's interventions with classroom pacing.
- Manage student enrollment, communication with families, and
family engagement plans.
- Manage tutoring materials at the school site.
- Coordinate space and time logistics with school staff.
- Collaborate with school staff to expand outreach to families
through math-related activities/events. Tasks will include but are
not limited to:
- Become an expert on Heart curriculum and assessments as well as
be able to provide instruction based on North Carolina State
Standards and grade level content.
- Deliver initial training and ongoing support and communication
to tutors.
- Communicate with school staff regarding curriculum, students,
and schedule issues.
- Communicate with families regarding student and program
updates.
- Design and maintain schedule of students and volunteers using
Salesforce.
- Coordinate and complete student assessments.
- Manage tutoring materials.
- Attend weekly team meetings and quarterly professional
development trainings.
- Report various operational information to Program Manager.
- Partner with Heart team in providing and receiving feedback,
with the goal of aiding the organization's efforts to establish a
strong, scalable program model.
- Coordination of space and time logistics with school
staff.
- Act as an ambassador of Heart to personal networks, the
Charlotte community, and school site. General Responsibilities:
- Contribute to Heart's culture of philanthropy, attracting
resources (volunteers, donors) to the program to fulfill Heart's
mission.
- Be a strong team member, working closely with COO, Program
Managers, and all Heart staff/volunteers to maintain, develop, and
improve the program.
- Demonstrate Heart Math Tutoring core values: student-centered,
gratitude, precision and professionalism, growth mindset, civic
engagement. Requirements
Key Skills: To be successful in this role, you will need most, if
not all, of the following skills:
- Strong belief that all students can learn and have the
potential to perform at or above grade level.
- Relationship-building skills - ability to quickly build trust
with team members and a wide variety of different stakeholders
(students, tutors, school staff, and HMT staff).
- Critical thinking and problem-solving ability- come up with
pragmatic, equitable, and sustainable ways to tackle challenges and
produce positive change.
- Leadership (adults and children)
- Strong written and verbal communication
- Exceptional attention to detail and organization skills with
the ability to prioritize tasks and manage competing
priorities.
- Project management
- Computer skills and/or ability/willingness to learn programs
including but not limited to MS 365 Suite (Outlook, Calendar,
Contacts, Teams, Power Point, Word, Excel, etc.), Salesforce and
other browser-based database platforms, file sharing systems
(Sharepoint, OneDrive, Dropbox and Google Drive), communication
platforms (MS Teams and Slack), and video-conferencing platforms
(MS Teams, Zoom and Google Meets). Must also be able/willing to
utilize authenticator apps and other cyber security applications.
Success Metrics: The success of this position would be based on
annual and quarterly targets. Initial targets would include:
- Key assignments are complete as expected, meeting
deadlines
- Documentation of student enrollment, student
progress/achievement, and attendance meets specifications as
outlined in assigned database (SaleForce, etc)
- Program team goals are met: 95% of student making growth goals,
90% of teachers seeing increased enthusiasm and confidence in
academics, 95% of tutors rate experience as positive. Background
and Experience: The following areas of experience will help the PC
II be successful in this role.
- Experience with Heart Math Tutoring curriculum or previous
experience in elementary schools.
- Has had success in driving student achievement and supporting
volunteer tutors.
- Has supported projects involving attention to detail and
precise planning.
- Has successfully built relationships across lines of
diversity.
- Holds a bachelor's degree or equivalent experience.
- Has access to reliable transportation and has some flexibility
and adaptability in work schedule. Beliefs/Interests:
- Makes Student-Centered decisions. - Does what is best for
students first, when conflicts arise. Demonstrates passion for
Heart's specific mission.
- Shows Gratitude- Celebrates students/ tutors/ donors/ schools
and believes working with those stakeholders is a privilege.
Celebrates accomplishments and the opportunity to make a positive
difference. Is comfortable with and contributes to culture of
philanthropy.
- Operates with a Growth Mindset- Constantly learns, grows, and
adjusts to best advance our mission. Embraces feedback and
opportunities for growth. Resourceful.
- Demonstrates Precision and Professionalism- Gives top-notch
service to our schools and volunteers and precise data/transparency
to stakeholders.
- Values Civic Engagement- Lives out the belief the community
succeeds together by finding ways to volunteer and/or make
contributions to the community.
Commitment to Diversity:
We believe that our differences make our team stronger, and we also
know that our students benefit from working with adults from all
backgrounds. The team at Heart Math Tutoring is specifically
committed to supporting racial equity, both internally and
externally, and is in the midst of several trainings and
initiatives focused on supporting an inclusive work environment and
providing culturally competent support to our students, > 90% of
whom are people of color. As an equal opportunity employer, Heart
Math Tutoring is committed to providing employment opportunities to
all qualified individuals and does not discriminate on the basis of
race, color, ethnicity, religion, sex, gender, gender identity and
expression, sexual orientation, national origin, disability, age,
marital status, veteran status, pregnancy, parental status, genetic
information or characteristics, or any other basis prohibited by
applicable law.
10 month (August - May), Full-Time
Resume and Cover Letter are required.
Salary Description
$41,000 - $44,000
Keywords: Heart Math Tutoring, Gastonia , Extended Learning Program Coordinator, Other , Charlotte, North Carolina
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