Medical Records Supply Clerk

Company: Senior Living Communities
Location: Lexington
Posted on: July 2, 2025

Job Description:

Find your new career with a team of HEROES, who are extraordinary people doing ordinary things for seniors. We are dedicated to giving back and supporting our team members, local community, and others worldwide. Come join a team with (6) Industry Best of the Best Awards and help us put People First Always. Come see why Wellmore of Lexington is certified as a Great Place to Work! Now accepting applications for a Medical Records Supply Clerk on our Skilled Nursing Team. Prior experience in a similar role in Skilled Nursing environment preferred. We look forward to meeting you soon! Interviews offered daily! POSITION SUMMARY: Performs administrative and clerical functions to assigned departments. ESSENTIAL FUNCTIONS: ? Maintains HIPAA standards and regards all medical or healthcare information pertaining to residents and employees as confidential. ? Organize and maintain facility medical records in compliance with facility, corporate, State and Federal regulations. ? Ensure all physician orders are signed timely, according to State and Federal guidelines. ? Maintain an organized system of medical records storage, which ensures accessibility by authorized professionals. ? Obtain interdisciplinary and physician signatures on resident discharge documents. ? Closure and arrangement of charts after discharge in an order that ensures retrieval in a timely manner. ? Copy and release information to persons and agencies in compliance with company, State and HIPPA regulations. ? Set up blank medical records in preparation for admissions. ? File reports, lab and x-ray results, consultant notes, etc. on records as directed. ? Thin medical records and arrange overflow documents in discharge chart order. ? Maintain adequate supplies of medical forms. ? Coordinate death records, according to State regulations. ? Record, maintain, and distribute minutes of meetings as directed. ? Maintain an organized system of supply storage. ? Receive and stock supplies as shipments occur. ? Maintain a par level on all essential supplies. ? Order supply from approved suppliers as needed. ? Ensure all supplies removed from storage are charged to appropriate accounts and departments. ? Code all supply invoices with correct General Ledger codes weekly. ? Participates in and attends all required in-service training and education programs as scheduled. ? Other duties as assigned. COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: ? Technical Skills – Individual must demonstrate current and ongoing competence in tasks assigned which indicates a specialized skill in this area above and beyond the average. ? Communication – Demonstrates an ability to effectively and regularly transfer information to necessary parties to improve the quality of work and to provide the supervisor with actionable, accurate data. ? Initiative – Is self-motivated and personally competitive. Wants to achieve for the good of the Company and the team. Seeks additional work when they have capacity. Demonstrates an ability and desire to bring new ideas and solutions to the supervisor on an ongoing basis. ? Flexibility – The ability to quickly adapt to changing conditions. The ability to navigate obstacles with ease and professionalism. ? Interpersonal Skills – Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to ideas and tries new things ? Teamwork – Balances team and individual responsibilities; encourages others and asks for help when needed. Exhibits patience and compassion. ? Professionalism – Ensures service is delivered on time and is of the highest quality. Assumes responsibility for mistakes. Presents themselves in a manner which enhances the brand image. Understands that no information is truly private and conducts online or social networking activities accordingly. ? Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds the Company’s Guiding Principles: o People First, Always o We Exist to Serve our Members o We Have a Responsibility to be Full Physical Demands, Work Environment, and Expected Hours of Work: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. ? This position is very active and requires frequent standing, walking, bending, kneeling, stooping and climbing. ? This position will be required to lift or carry weight up to 50 lbs. and ability to push up to 250 pounds independently. ? The individual must use proper body mechanics to assist residents in their daily living. ? This position regularly requires long hours and frequent night and weekend work. TRAVEL: No travel is expected, although occasional travel may be required for training sessions, continuing education opportunities, emergency situations, and other company functions. EDUCATION AND EXPERIENCE REQUIREMENTS: ? Bachelor’s degree preferred; significant work experience can substitute for degree. ? At least 1 year experience in Health Information Management, with certificate in HIM preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: ? Ability to read, write, speak and understand English fluently. ? Ability to meet or exceed the company’s attendance and punctuality standards. ? Ability to use Electronic Records and miscellaneous software and office equipment. ? Ability to understand and follow directions as given. ? Ability to work with minimal supervision.

Keywords: Senior Living Communities, Gastonia , Medical Records Supply Clerk, Healthcare , Lexington, North Carolina